It must be acknowledged in order – you can. Of all the signs of today's electronic "modern times", sometimes secretly aspire to be more than happy to, simpler times. For once, as "Backup" meanswith a sheet of paper and pen. "The redundant systems were" hard copies of documents. Remember the time …

In previous articles and podcasts, I discussed the topic "Do you really need is a PDA?" During a major corporate reorganization was only a few months ago I asked the same question – over and over – every day. People get used to this question in different ways for different reasons. For some it is infinitely more complex things like "smart phones" andMulti-multi-function devices. For others it is the infinite hole Cost "of voice and data plans specific, connection costs, lost connections and call endless screens, fry when you need it.

For me, the moment came when I wore a password for a card of the three PDA type I Yes, I was (and still are, in large part), a gadget junky. Wherever I go, taking a big bag of custom cables and adapters with me. But I discovered that my "trusted systems"could not be trusted, and I could not remember which device, in the program, the system should have for my data. Contact … Calendar … E-mail / messaging … things to do … Notes … etc. "Damn!" I said. "Where is the beep … Adapter ?????"

As I sat there my laments the lack of reliable systems based gadget, I heard something dusty memory (the human race …) of an old boss. A chief from another area and another time. Had a system -several in fact – that only seemed to be working. What I remember most, though, was his endless pile of small yellow legal pads. Every day he would write for his daily activities on two or three sheets of the pad, flip the length of his duties and "do's" and only to the next page, if the previous page Was Made. When the notebook was full, it would only point to a group made and files. "Basically," Backup ", what he did. I remember the famous" Columbo "tosomething like that (with the emphasis much smaller!)

Dan (the former head debating) – was the man I thought. Had together! He did not know the daily struggle with cables PDA, broken screens, software updates, lost license files and the like. His instruments were a lot of pins and blocks. Spent less of these instruments in his five years with the company, I would be smart on a single moderate price, "" device to spend. Baked with his house, analog cards and small whitenotebooks yellow, succeeded by an impressive number of employees, and many customers and all the data without end. With the memories buried in front, I did the right thing and went to digital web for some research. Find other network long ago reached the same conclusion and further inspired by books like "Getting Things Done" and "Upgrade Your Life", I could see that there is hope and a way for a productive life analogue. Putting it all together, I came up with a systemThis served me well for three months. Yes – a lot of work, well, thank you very much. Curious?

Before continuing, let me say a few things. First – no – I'm not bashing gadgets. I have discussed as many of them on my websites and podcasts. If personal data are necessary and useful gadgets, I share my thoughts on them. But – and here is the main point – many devices have the following characteristics:
Very short life
Slightly Damaged
Verycostly to pay for certain services such as SMS-based text, "to use" Internet telephony services, and various
Short battery life
various incompatible with their software, much less clean integration with external software packages
Adapter Owner (even "trickle charger, or USB device with" trickle is too, too long for my taste)
Have a habit, not available when you need it (screen applications, trailers, hard resets, feeding problems,etc.) Ok – that said, here is a general description of my current analog system. This is a work in progress, but it works very well for me. I encourage that a variant of the work for you and try to find it.

Similar system of management activities – the nuts and bolts

Equipment you will need:
Comfortable Pens – everything you like to write
A package of low-cost notebook thin-film spiral – with the way that the metal-looking economic spiral through the pages screwed Tip: You can collectcomplete packages of these markets for less than $ 5.00USD office more
A life, and some tasks to work manageHow similar systems:
On the outside of the binder (wrapper) Set the name and start date + years.
Make a mark next to the date and year, allowing you to pursue a full range of data. I find that to keep my binder between 20 and 40, depending on the amount of notes and day, for a given.
On top of each page, write the fullDay and date (current date)
Start a list of your tasks, use one per line (multiple lines if necessary) / li>
Maintain a complete line distance between the activities
To the left of each task, instead of a square acting as a check box Note: At this stage it is not things in the list of priorities 1 and 3 in order of priority and other Mechanisms Such complex. The point is just get homework paper
Continue sorting. Tasks, which are very, very important (you shouldno more than 5 of them on a daily basis), received two stars or asterisks on the left side of the windows work. Tasks that are "too, but do not kill me if you miss a day or two" may be a circle or a triangle instead of a checkbox. The selection process, not to rewrite or reorganize. Just follow the asterisk. Simplicity is beauty and reason by analogy is ….
Give your day, write down your tasks, then two whole pages of the day and activities, has just written, and the next day.The complete white pages used to store notes during the day. The notes you write and collect during the day is used as input for future daily tasks. "Corbin OK – Well, what do I do with my computer and digital devices based do?"

Good question! Our three main limitations of the system before:
The analogue system will not help you, things that are the length of road in the future, or more than a few days away
The analog system is not recurring activities to manage. It could be (and in many cases) Would write a similar function for several days
The analog system, says nothing about the details and contact-based InformationJoin we address these limitations. I (personally) is mentioned, use the following tools to manage the restrictions mentioned above. (Results may vary.) My e-mail program for Mac tracks tasks and messages to remember the "need me. My Google Calendar to manage things like client appointments, birthdays and the like. My Mac Address Book, LinkedIn . com and other various services that I use to keepTrack of my contacts. People I really need to call and talk and you are all in my phone. The people I meet, I need to talk later in my phone contact list, go immediately when they met and / or get their business card.

can Sidebar: Mobile phones (as in normal old phone that only makes and receives phone calls) is a digital device, be fairly reliable. Moreover, the transfer of good contacts between updates of phone, so there ismuch to lose when switching phones. You can build your base in the telephone survive upgrades and interruption of telephone, as the information servers, cellular service providers are stored.

What to do with digital calendar? To print my daily calendar and staple to the inside of my wallet. When the day is over so my voice calendar. If my day is a business involving critical if not close the deal, do not eat "type of meeting, the meeting information will be savedin at least two places, however (and in the minds and systems of the members of my team), then I would not worry too much. As you can see from the top, is a mix of analog and digital system. However, the party system to me at the beginning of things, and keeps the heart of daily productivity at all similar. Digital is crucial, but also complementary. Between my phone (contacts), Google Calendar (dates and recurring events-type) and my management of analogSystem, are protected.

When my current spiral notebook is full, I put at the end / closing date on the front page and drop it. Spirals remain on file in my office for six months, then go into deep storage. What has this to do with the mobile businessman or consultant to do? Portability! No battery! No wires! No wires! Travel in style and comfort with pen and paper. Surprise your friends and colleagues with your new low-tech analog technology.

If aAn analog to do away with my computer? A big issue, but obviously the answer is – absolutely not! The point here is to outsource the management of productivity and personal activities, while improving efficiency

Summary

In this article a bit 'tongue-in-cheek, I just one of many variations of asset management and personal "Getting Things Done presented. As with any system, choose one option is right for you, but it is always testing, tuning and modificationSystem to meet your personal situation and needs. Especially if you have an analog system, a digital system, or a combination of Both, to be sure it is reliable and flexible enough to meet the challenges that Fulfill a busy day for one year of life 24×7x365 mobile business.

the organization of Happy!

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First, you find what you need. Take the followingList:

Number of employees
Break this number which must be in cubicles vs offices
Number of customers who can pass on a given day
Equipment needed to run your business
Any special needs, such as a wet laboratory space or secure servers
growth expected over the next five years
Need salt? If yes, how many?
If you need a break room, where you can sit in a small kitchen or acceptable?
Do you have an inventory? If so, what makes forTime?
What are your operating hours?
It's a great sign to gain important business?
Pass the traffic is important to increase your business?

Now that you have a well defined description of what you need to find a broker. There are numerous national broker, CB Richard Ellis, Coldwell Banker Real Estate, Commercial and MacKenzie are the ones I used. But not only call the rental agency. If you are looking for a smaller space and simply call the office,You are likely to receive a junior broker.

Ask other entrepreneurs for specific recommendations. Ask them what they want or do not like their intermediaries. Interview the broker to see how many bids They have done, it must be so – this is especially important if you plan on leasing a space complex, as Biotech. A good commercial real estate broker is a good home-broker – that hard work, you will find the best place to negotiate the best deal for you (notthem), and will help you solve all problems with your future landlord.

After you select a broker, give them your details. If you are not sure what type of building you want to communicate that to the broker. Ask them to give you a tour of available properties. Make your preferences "and" antipathy "to restrict two minutes before three properties have. You have selected a few properties, you can contact your broker Broker of the landlord to find out what kind of conditions wouldacceptable.

different terms, to be negotiated:

Price per square foot (which, incidentally, is quoted in $ / sqm / year)
Duration of the lease (lease usually means more owners concessions)
Build-out allowance (as the landlord will help you personalize your space for your needs)
Sublet policy (not a good idea to have this option in case the room for your needs in a few years ago)
Guarantees do (no guarantees)
Annual rental rateincrease
If the lease is a "gross lease" or "net lease" (ie, gross rent includes utilities, means less you pay for them)

Try fair and reasonable in your negotiations. The landlord must do the same. If you are harsh and inappropriate, it will be worse if you signed the lease. This is also an advantage of a good agent – he or she will know how to avoid landlord.

Once you have chosen the last room to review the lease of a piano bar of the lease. Yourfavorite uncle to write to the district attorney and are ready to release the lease, but I would recommend the money to someone who specializes in this problem renting the space. Even the best agents working for a commission that he or she gets only if the transaction is completed. A lawyer working for you and all your questions, go back in alarm, to bite, long after the broker raised a committee, and has left the building.

It seems that once the lease is signed, you'dand was able to move well, that's true, if no changes are made in space, but when the landlord has Agreed to make electrical updates, move walls, paints and / or installing new carpet, you have to do even more.

After the layout area of spending the time to decide exactly what to look for space and how it is used. I put this in bold capital letters, because it is one of the most important when you are with your improvementsRoom:

work once begun, no changes cost money.

And the owners want to pay for it.

If you need to increase the number of outlets (often true in older buildings) or improvement of infrastructure include your electrician or service providers involved in the planning stage. If you need to have boxes installed, understand how they are provided and where power is masked. Do not rush to the contractorcolor selection and color carpet, I hate you later.

In addition, as part of the planning process, the parties must provide a timetable of when each item should have to do. Often these things cascade therefore fall if it comes from a position of the entire project. This allows you to enter your room and see if things are on track to finish negotiations by the deadline. By the way, that will not, but a good time line and progress monitoringYou get much closer to your move date when it is left to the contractor.

Thus, the paint dries, new carpet smell permeates the rooms, the building inspector has approved the scope for employment. Time to move now, you must be logged, the furniture, but leave that for another day.

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E-mail

Just e-mail twice a day to reply – not every time you receive an email waste time! folders set to your inbox so that it can "electronically" file of your e-mail if you have completed, the rules within your e-mail messages them.Set Automatically be saved so that later.Use color code to can quickly readView of the inbox and see what you've read the messages important.When an e-mail and it.Remove powered – eliminating the same ezines or electronic newsletters read.Set not to spam filters on your e-mail signature email.Create contact information, automatically sends the data with the email.Leave an "Office" Out of message when you are away from your desk for more than 24 hours

Phone

a voice mail recording to inform callers youCall back within 24 hours.If was busy all day, changing color from white to let your voice mail message he calls them, are day.Include again the next e-mail in your mailbox for all phones so that people can leave an e-mail instead of a call. Avoid calling for the company between 10:00 to 2:00, as people in meetings or six lunch.Turn from your phone when you are working two to a review project.Divert your landline phone to avoid if you leave the officeVoice Mail systems.Use the elevator as a guide to turn the phone on and off. If you get in an elevator for a meeting, turn off the phone. When you leave the meeting at the lobby – you turn on your phone. This avoids the embarrassment of your phone rings in an important meeting.

Presentation

If you hate filing, give 15 minutes to do your registration every Friday afternoon. What is past can expect the following links Friday.Label the outside of containers forTheir ranks reference.File guide covers in alphabetical order tray to help you, things quickly.Use a label maker to hold the files in order and easy colored manila folders for different projects read.Use ie blue for staff, for projects purple, pink, etc. for personal use

Desk Management

Let your in-tray – there is a waiting room for paper production. If you need to have a shop there in your line of sight, so do not get to do it all looking distracted day.Remove all unnecessary files andAvoid paper from the desk feeling overwhelmed.Keep clear your desk so you can concentrate on the task before you.

Reading

Create a file and reads all the magazines and "FYI document is received, pop in the file and read week.If once you catch public transport to work, take your files with reading in order to maximize the time travel.

General

Get a cleaner for your home – pay someone else, so you can enjoy your couriers weekends.Use for small jobs instead of spendingTheir guidance and food parking.Order fruit and online and have them delivered.Stick avoid a "No Junk" sign placed in the mailbox for your e-mail on a rubbish.Open so you can throw the need.Read that your e-mail with a pen and a note on each document, the action is required.Pay bills online to avoid wasting your ideas and lunch hours.

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Logical order
Order Your waste logical categories such as toys, books, tools, seasonal decorations. If customers see a random mix of products, will soon leaveGarage Sale. Garage Sale-lovers have to buy certain items, usually the eye, if I do not spend time and examine the independent stuff.

Shows good
Set tables and clothes to get your goods. Buyers do not like to bend down and choose between objects on the floor. If you do not have a coat rack, improvise a pole between two ladders. Box your books by topic, spine up, so it's easy for customers to navigatewithout making a mess on your screen. Label boxes or share large groups of cards of books.

Special Collections Highlight
View the elements of glass separated from your books and crafts to make things seem more attractive and special. Perhaps the table with a tablecloth. Make sure glass is clean. People buy more and more money for goods in excellent condition. Do you have a separate table for holiday products. Make the display of celebrationand elements of the group scheduled for Valentine's Day, Easter, 4th of July, Halloween, etc.

Issues of money and prices
Use a baby carrier to keep your money. Unfortunately, dishonest people to steal garage sales and more frequent opportunities to look similar to cash machine. They have a lot of small bills and quarters to change. You do not want to lose a sale just because it can not change. Price Book constantly categories, such as 50 cents hardcover paperbacks, $ 1. Do the samewith DVDs. Sale of crafts for the fellowship. Label and sell the stock trades for a fixed fee. Price fully understood. Customers do not like looking for someone to ask for prices.

Offended expect
Expect to give the people insulting offers for your property. This is the essence of garage sales. Decide your goal for your garage sale before the time: You want to make money, or getting rid of my order? And 'generally less for the products you receive when selling at the flea market that you would onon-line auctions. But it is not necessary to go through the hassle of listing, photography and packaging products.

Free Attraction
The word "free" is magical. Have a box of free stuff in front with a large sign on it to win the free people of your sale. Includes toys to keep children occupied while parents shop.

What not to plan with leftovers
Do not bring anything back home. The stuff is selling in the garage, becauseTime to draw on. If you do not get to reasonable offers for the products more expensive, more for her off as a tax on a donation to charity as you would if you accept a low-ball offer to arrive. Call for a pick-up by a non-profit.

The key to a successful organization of garage sale and a realistic attitude. If you set your goods to be welcomed in an attractive way and customers with enthusiasm, but will be 10 cents for an item of $ 2,Counting cash, instead of pulling out junk at the end of the sale.

© Copyright 2009 All rights reserved worldwide Cheryl Harrell

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